Other Reports

GSK POS Documentation | Reports & Analytics
Last Updated: November 23, 2025 | Applies to: GSK POS Cloud System (gskpos.com) | Status: ✅ Code Verified | Report: Specialized Business Insights

Overview

Beyond the core sales, purchase, and stock reports, GSK POS provides specialized reports for specific business needs. These reports help you track staff performance, monitor system activity, manage debt recovery, analyze profitability, and maintain audit trails.

What makes these reports valuable:

Use these reports for:

Available Other Reports

GSK POS provides 5 specialized reports:

  1. Staff Reports - Employee sales performance tracking
  2. Activity Log - Complete system activity audit trail
  3. Removed Transactions Report - History of deleted/undone sales
  4. Debt Clearance Report - Customer debt payment tracking
  5. Profitability Analysis - Product-by-product profit margins

Accessing Other Reports

**From the Main Menu:**

  1. Click "Reports" in the navigation menu
  2. Select the specific report you want:

**Quick Access:**

Navigate to: Reports → [Select Report Name]

Report 1: Staff Reports

**What It Shows**

The Staff Reports track individual employee sales performance, helping you monitor productivity, calculate commissions, and identify top performers.

Information Displayed:

**Filter Options**

Timeframe:

Employee:

**When to Use**

**How to Use**

Monthly Performance Review:

  1. Open Reports → Staff Reports
  2. Timeframe: Date Range (1st to last day of month)
  3. Employee: All
  4. Click View Report
  5. Review totals for each employee
  6. Print or save for records

Individual Employee Check:

  1. Open Reports → Staff Reports
  2. Timeframe: Select Date Range (pay period)
  3. Employee: Select specific employee
  4. Click View Report
  5. See all transactions by that employee
  6. Calculate commission if applicable

Today's Activity:

  1. Timeframe: Today
  2. Employee: All
  3. View who has made sales today
  4. Monitor real-time performance

**Reading Staff Reports**

Performance Metrics to Track:

Red Flags:

**Best Practices**

Report 2: Activity Log

**What It Shows**

The Activity Log records every action taken in the system, providing a complete audit trail for security, compliance, and troubleshooting.

Information Tracked:

**Filter Options**

Timeframe:

User:

Action Type:

**When to Use**

**How to Use**

Investigate Suspicious Activity:

  1. Open Reports → Activity Log
  2. Timeframe: Today or Past 7 Days
  3. User: Specific user (if known) or All
  4. Action Type: All
  5. Review for unusual patterns:

Audit Trail for Compliance:

  1. Timeframe: Date Range (audit period)
  2. User: All
  3. Action Type: All
  4. Export report
  5. Provide to auditor

Track Specific Change:

  1. Know approximately when change happened
  2. Set timeframe around that time
  3. Filter by action type if known (e.g., "Price Changes")
  4. Review to find exact action
  5. Note user, time, and details

Daily Security Check:

  1. Every morning, open Activity Log
  2. Timeframe: Past 24 Hours
  3. Quick scan for:

**Security Best Practices**

Report 3: Removed Transactions Report

**What It Shows**

The Removed Transactions Report (also called "Removed Sales") tracks all sales that have been deleted or undone from the system, maintaining a permanent record even after deletion.

Information Displayed:

**Filter Options**

Timeframe:

Removed By:

**When to Use**

**How to Use**

Daily Review:

  1. Open Reports → Removed Sales
  2. Timeframe: Today
  3. Review all removed transactions
  4. For each removal:

Monthly Audit:

  1. Timeframe: Past 30 Days
  2. Count total removals
  3. Calculate percentage: (Removed ÷ Total Sales) × 100
  4. Healthy range: <2% removed
  5. Warning sign: >5% removed
  6. Investigate if percentage is high

Investigation:

  1. If suspicious activity suspected
  2. Timeframe: Date Range (around suspected time)
  3. Removed By: Specific employee
  4. Review all their removals
  5. Look for patterns:

Financial Statement Prep:

  1. Timeframe: Select reporting period
  2. Export removed transactions list
  3. Include in audit documentation
  4. Explain to accountant if significant

**Red Flags to Watch**

**Best Practices**

Report 4: Debt Clearance Report

**What It Shows**

The Debt Clearance Report tracks payments made against customer credit balances, helping you monitor debt collection and customer payment behavior.

Information Displayed:

**Filter Options**

Timeframe:

Customer:

Product:

**When to Use**

**How to Use**

Daily Tracking:

  1. Open Reports → Debt Clearance
  2. Timeframe: Today
  3. Customer: All
  4. Review all debt payments received today
  5. Verify cash/amounts match

Customer-Specific History:

  1. Timeframe: All Time
  2. Customer: Select specific customer
  3. See complete payment history
  4. Assess:

Monthly Collections Report:

  1. Timeframe: Date Range (1st to last day of month)
  2. Customer: All
  3. Calculate:
  1. Compare to previous month

Overdue Follow-Up:

  1. Run Sales Report → Filter credit sales
  2. Identify customers with old outstanding balances
  3. Cross-reference with Debt Clearance Report
  4. Identify who hasn't paid recently
  5. Make collection calls

**Understanding Debt Clearance**

Payment Scenarios:

Scenario 1: Full Payment

Scenario 2: Partial Payment

Scenario 3: Multiple Invoices

**Debt Collection Strategies**

**Best Practices**

Report 5: Profitability Analysis

**What It Shows**

The Profitability Analysis report calculates actual profit and profit margins for each product, helping you identify your most and least profitable items.

Information Displayed:

Analysis Period: Last 30 days by default

**When to Use**

**How to Use**

Monthly Profitability Review:

  1. Open Reports → Profitability Analysis
  2. Report shows last 30 days automatically
  3. Review the list sorted by revenue
  4. Identify:

Strategic Actions:

For High Profit Products:

  1. Ensure always in stock
  2. Display prominently
  3. Train staff to recommend
  4. Consider increasing price slightly (test elasticity)
  5. Bundle with lower-margin items

For Low Margin Products:

  1. Check if cost can be reduced (better supplier)
  2. Consider price increase
  3. Calculate if worth stocking
  4. May discontinue if persistently unprofitable

For High Revenue, Low Margin:

  1. These are volume products (e.g., staples)
  2. Keep for customer attraction
  3. Bundle with high-margin items
  4. Careful - low margin × high volume = good total profit

**Understanding Profit Margins**

Healthy Profit Margins:

Example Calculations:

Product A:

Product B:

Decision: Focus on Product A, review pricing for Product B

**Advanced Profitability Strategies**

Strategy 1: Tiered Pricing

Strategy 2: Product Bundling

Strategy 3: Loss Leaders

Strategy 4: Value-Based Pricing

**Best Practices**

Common Use Cases

**Use Case 1: Monthly Staff Performance Review**

Goal: Evaluate employee sales performance for the month

Steps:

  1. Run Staff Reports for past month
  2. Note each employee's:
  1. Run Removed Transactions Report for same period
  2. Check if any employee has excessive removals
  3. Run Activity Log for after-hours activity
  4. Prepare report card for each employee:
  1. Hold one-on-one meetings
  2. Set goals for next month

Time: 2-3 hours monthly

**Use Case 2: Weekly Debt Collection**

Goal: Collect overdue customer payments

Steps:

  1. Monday morning: Run Sales Report → Credit sales → All time
  2. Identify customers with outstanding balances 14+ days old
  3. Prioritize list (highest balances first)
  4. Call each customer:
  1. Record promised payment dates
  2. As payments come in, run Debt Clearance Report daily
  3. Follow up with customers who don't pay as promised
  4. Friday: Review week's collections vs target

Time: 3-4 hours weekly

**Use Case 3: Quarterly Profitability Review**

Goal: Optimize product mix for maximum profitability

Steps:

  1. Run Profitability Analysis (will show last 30 days)
  2. Export to spreadsheet
  3. Sort by profit margin %
  4. Categorize products:
  1. For Category D products:
  1. For Category A products:
  1. Run Fast Moving Stock report
  2. Cross-reference: Which fast movers are also high profit? → Double winners
  3. Create action plan:
  1. Implement changes
  2. Review results in 3 months

Time: 4-6 hours quarterly

**Use Case 4: Security Audit**

Goal: Ensure no unauthorized activity or theft

Steps:

  1. Run Activity Log → Past 30 days → All users
  2. Check for:
  1. Run Removed Transactions Report → Past 30 days
  2. Calculate removal rate per employee
  3. Investigate any employee with >5% removal rate
  4. Run Staff Reports for same period
  5. Cross-reference: Do high sales + high removals = red flag?
  6. Interview employees with red flags
  7. Check physical cash vs system records
  8. Document findings
  9. Take corrective action if needed:
  1. Implement stronger controls:

Time: 2-3 hours monthly

**Use Case 5: Year-End Financial Preparation**

Goal: Prepare comprehensive data for accountant/tax filing

Steps:

  1. Run all reports for the full year:
  1. Export all to PDF
  2. Calculate totals:
  1. Prepare supporting documents:
  1. Organize in folder:

├── Sales-Report.pdf

├── Purchase-Report.pdf

├── Removed-Transactions.pdf

├── Debt-Clearance.pdf

├── Activity-Log.pdf

└── Summary-Calculations.xlsx

  1. Share with accountant
  2. Be available for questions

Time: 6-8 hours annually

Best Practices

**Staff Reports Best Practices**

**Activity Log Best Practices**

**Removed Transactions Best Practices**

**Debt Clearance Best Practices**

**Profitability Analysis Best Practices**

Troubleshooting

**Issue: Staff report shows no data for employee**

Possible Causes:

Solution:

**Issue: Activity log is very large and slow to load**

Possible Causes:

Solution:

**Issue: Removed transaction not showing in report**

Possible Causes:

Solution:

**Issue: Debt clearance amounts don't match expectations**

Possible Causes:

Solution:

**Issue: Profitability shows negative profit**

Possible Causes:

Solution:

Tips for Success

Summary

Other Reports provide specialized insights for:

Master these reports by integrating them into your regular routines. They complement the core sales, purchase, and stock reports to give you complete visibility into every aspect of your business.

🎉 Chapter 3 Complete!

Congratulations! You've completed the Reports & Analytics chapter. You now know how to:

You're now equipped to:

What's Next?

Continue your documentation journey:

Return to: [Documentation Home →](../index.html)

Next: Other Reports

Explore Staff Reports, Activity Logs, Removed Transactions, and more.

Next: Other Reports →

Next: Stock Reports

Learn about inventory tracking, stock adjustments, and movement reports.

Next: Stock Reports →

Next: Sales & Purchase Reports

Learn how to generate detailed and summary reports for all your sales and purchase transactions.

Next: Sales & Purchase Reports →

Next: Purchases & Stock In

Learn how to record purchases from suppliers and increase your stock levels.

Next: Purchases & Stock In →