The Expenditure Module helps you track all your business expenses - from rent and utilities to supplies and transport.
What you can do:
From the main menu, click Expenditures to open the Expenditure Module.
The Expenditure Module has a clean split layout:
Form to record new expenses with category, amount, date, and description.
List of your most recent expenses with edit and delete options.
At the top, you'll see:
Categories help you organize expenses and understand where your money goes.
| Category | Examples |
|---|---|
| Rent | Shop rent, warehouse rent |
| Utilities | Electricity, water, internet |
| Transport | Delivery costs, fuel, boda boda |
| Supplies | Packaging, receipt paper, cleaning |
| Salaries | Staff wages, bonuses |
| Repairs | Equipment repair, maintenance |
| Marketing | Advertising, promotions |
| Miscellaneous | Other business expenses |
You can create custom categories for expenses specific to your business.
The right panel shows your most recent expenses with:
Deleted expenses cannot be recovered. Make sure you really want to delete before confirming.
Track your spending patterns with expense reports.
Add expenses right when they happen. Don't wait until end of day - you'll forget details.
Always select the right category. This makes reports meaningful.
Write clear descriptions. "Transport" is less useful than "Delivery to Kampala customer".
Keep physical receipts for verification and tax purposes.
Expenditure tracks what you spent money ON (categories like rent, transport). Accounts tracks WHERE the money is (cash, bank, mobile money). Use both together for complete financial tracking.
Yes! Change the date field when adding an expense to record it on a different date.
Use the Expenditure Report in Reports menu. Select last month's date range to see all expenses.
| Action | How To |
|---|---|
| Add Expense | Fill left panel form → Save Expense |
| Edit Expense | Click Edit button → Modify → Save |
| Delete Expense | Click Delete button → Confirm |
| View Report | Reports → Expenditure Report → Select dates |
Review your expense categories monthly. You might discover you're spending more on certain areas than you realized!
Track money across cash, bank, mobile money
Analyze spending patterns over time
Configure expense categories