Overview
Business Profile is where you manage all your company information, upload your logo, set your currency, and customize how your business appears on receipts and invoices.
📋 What You'll Learn:
- How to update business details
- Uploading and managing your business logo
- Customizing receipt text (header, footer, terms)
- Adding GPS location to your profile
- Linking social media accounts
- Setting your business currency
Accessing Your Profile
1
Navigate to Menu
Click on the main menu icon (usually top-left corner)
2
Click Business Profile
Look for "Business Profile" option in the menu
3
Profile Page Opens
Your complete business information form displays with all current details
Business Logo Management
Logo Upload
Your business logo appears at the top of receipts and invoices, helping customers recognize your brand.
Logo Requirements
- File Format: PNG or JPG/JPEG only
- Maximum Size: 500 KB (kilobytes)
- Recommended Dimensions: 200x200 pixels (square)
- Background: Transparent or white background works best
How to Upload Your Logo
1
Open Business Profile
Navigate to Menu → Business Profile
2
Find Logo Upload Section
Look for "📸 Business Logo" section at the top of the form
3
Click "Choose File"
Select your logo file from your computer
Note: Must be PNG or JPG, under 500KB
4
Preview Appears
Your logo shows in a preview box - verify it looks correct
5
Click "Upload Logo"
Green button becomes active - click to upload
6
Success Message
Logo uploads and appears in "Current Logo" section
7
Enable in Print Settings
Go to Print Settings → Enable "Show Business Logo"
✅ Logo Uploaded! Your logo will now appear on all receipts and invoices (if "Show Logo" is enabled in print settings).
Removing Your Logo
If you need to remove or replace your logo:
- Click the "🗑️ Remove Logo" button under current logo
- Confirm deletion
- Logo is removed - you can upload a new one
Receipt Customization
Custom Receipt Text
Personalize what appears on your receipts with custom messages.
Receipt Header Text
Where it appears: At the top of receipts, just below business name
Common uses:
- "Thank you for your business!"
- "Quality products, affordable prices"
- "Serving the community since 2015"
Receipt Footer Text
Where it appears: At the bottom of receipts
Common uses:
- "Visit us again soon!"
- "We appreciate your business"
- "Follow us on social media @yourshop"
Terms & Conditions
Where it appears: Bottom of receipts, in small print
Common uses:
- Return policy ("No refunds after 7 days")
- Warranty information
- Exchange policy
- Important disclaimers
How to Customize Receipt Text
1
Open Business Profile
Menu → Business Profile
2
Find Receipt Customization Section
Scroll to "🧾 Receipt Customization" section
3
Enter Your Text
- Type header message in "Receipt Header Text" field
- Type footer message in "Receipt Footer Text" field
- Add terms/conditions if needed
4
Save Changes
Scroll to bottom → Click "Update Business Profile" button
5
Test with Print
Create a test sale and print receipt to see your custom text
Business Details
Required Information
These fields are required for your profile:
Registered Business Name *
Your legal business name as registered with authorities
Example: GSK Computer Solutions Ltd
General Location/Area *
Your city, district, or general area
Example: Kampala, Nakawa Division
Phone Number 1 *
Primary business contact number
Example: +256 771 234567
Business Email *
Official email address for business correspondence
Example: info@gskcomputer.com
Business Currency *
The currency you use for all transactions
Options: UGX, USD, EUR, GBP, KES, TZS, RWF, ZAR, NGN, GHS
⚠️ Important: Changing currency affects all prices and transactions system-wide.
Optional Information
Trading Name / DBA
Brand name if different from registered name
Example: If registered as "John Doe Enterprises Ltd" but known as "Bob's Electronics"
Business Description / Slogan
Brief description of what you sell or your business motto
Examples: "Electronics & Accessories" or "Your One-Stop Shop"
Contact Details
- Street Address: Plot number, road name
- City/Town: Your city
- Postal Code: ZIP or postal code
- Country: Your country
- Phone Number 2: Alternative contact
- Website: Your business website URL
- P.O. Box: Postal address
Tax Information
- TIN Number: Tax Identification Number
- VAT Number: VAT Registration Number
Required if you're registered for VAT or need tax invoices
Operating Hours
When your business is open to customers
Example: Mon-Fri: 8am-6pm, Sat: 9am-3pm, Sun: Closed
GPS Location
Adding Your Location
Adding GPS coordinates helps customers find you and enables mapping services.
1
Find GPS Section
Scroll to "📍 GPS Location" in Business Profile
2
Click "Get My Location"
Blue button will request your device's location
3
Allow Location Access
Browser will ask permission - click "Allow"
4
Coordinates Auto-Fill
Latitude and Longitude fields automatically populate
5
View on Google Maps
Click "View on Google Maps" link to verify location
6
Save Changes
Click "Update Business Profile" to save GPS coordinates
✅ Why Add GPS Location?
- Customers can find you easily with maps
- Delivery services know exact location
- Partner platforms can show your business on maps
Social Media Links
Connect Your Social Accounts
Link your social media profiles to increase online presence.
Facebook Page
Enter your Facebook business page URL
Example: https://facebook.com/yourshop
Twitter/X Profile
Enter your Twitter or X profile URL
Example: https://twitter.com/yourshop
Instagram Profile
Enter your Instagram business profile URL
Example: https://instagram.com/yourshop
💡 Benefits:
- Customers can follow you for updates
- Build your online community
- Share promotions and announcements
- Increase brand visibility
Updating Your Profile
1
Make Your Changes
Update any fields you want to change - name, address, phone, etc.
2
Review All Information
Double-check everything is correct, especially currency and tax numbers
3
Scroll to Bottom
Find the green "Update Business Profile" button
4
Click Update
Button saves all changes to the system
5
Success Message Appears
"Business Profile Updated Successfully" message confirms save
Troubleshooting
Logo Won't Upload
Common issues:
- File too large: Reduce to under 500KB
- Wrong format: Convert to PNG or JPG
- Browser issue: Try different browser (Chrome, Firefox)
- Connection problem: Check your internet
GPS Location Not Working
Solutions:
- Ensure you clicked "Allow" when browser asked for location
- Check browser location services are enabled
- Try using a different device or browser
- Manually enter coordinates if automatic detection fails
Changes Not Saving
Check:
- All required fields (*) are filled
- Email format is correct
- Phone number format is valid
- Internet connection is stable
- You clicked "Update Business Profile" button
Best Practices
✅ Keep Information Current
- Update phone numbers when they change
- Keep email address active and monitored
- Review profile quarterly for accuracy
- Update operating hours for holidays
✅ Professional Logo
- Use a clear, high-quality logo
- Square format works best (200x200px)
- Simple designs print better
- Test how it looks on receipts before busy periods
✅ Complete All Sections
- Fill in as much information as possible
- Complete profiles look more professional
- Helps customers trust your business
- Required for some advanced features
Summary
Key Takeaways
- ✅ Business Profile contains all company information
- ✅ Logo upload - PNG/JPG, max 500KB, 200x200px recommended
- ✅ Receipt customization - header, footer, terms & conditions
- ✅ GPS location - helps customers find you
- ✅ Social media - connect Facebook, Twitter, Instagram
- ✅ Currency selection - affects entire system
Remember
- Required fields must be completed
- Logo appears on receipts if enabled in print settings
- Changes save when you click "Update Business Profile"
- Review and update information regularly